Girl Scouts of Colorado
  • 24-Oct-2017 to 01-Jun-2018 (MST)
  • Operations
  • CO, USA
  • Seasonal

TITLE:
Resident Camp Business Manager (Sky High Ranch)
REPORTS TO:Camp Director
DATE:January 2017
STATUS:Seasonal
 

GENERAL PURPOSE:

         Manage the business activities of the resident camp.

         Work plans are developed with the camp director in conjunction with the camp plans, policies and program goals.

         Individual work plans are developed and evaluated by camp director in conjunction with Girl Scouts of Colorado program plans, budget and this job description.

 

ESSENTIAL DUTIES/RESPONSIBILITIES:

1.         Maintain sound business and administrative procedures to assure that the camp operates in accordance with Girl Scout, Colorado Dept. of Health & Child Protective Services and American Camp Association (ACA) standards.

a.          Keep accurate income and expense records.

b.         Submit bills for payment.  Keep accurate records of transactions.

c.          Purchase supplies and equipment for the camp in accordance with procedures.

d.         Review insurance claims for accuracy and completeness.  Submit them to the camp director within 24 hours.

e.          Various office tasks: answer phone, make copies, mail, etc.

f.           Compile attendance information and submit records at the end of each session.

g.          Supervise the sale of merchandise.  Keep accurate inventory records.

h.          Keep the office and reception areas clean and appealing to visitors at all times.

i.           Maintain office records such as phone call sheets, bulletin boards and time off forms.

j.           Create camper paperwork: All Camp list, check in/out forms, Camper info sheets, etc.

k.          Provide Health Staff with appropriate camper/adult health forms/information.

l.           Help check units for cleanliness at the end of each session

m.        Assist with Check in/out procedures (may include running trading post on both days)

n.          Organize and fulfill Food and Equipment Request from units.

o.          Assist with staff training, staff meetings and camp planning.

 

a.          Participate in daily conferences with the camp director and administrative team meetings to provide input, share information, solve problems and coordinate plans.

b.         Observe and rehearse emergency procedures.

c.          Transport campers or staff as assigned.

d.         Direct activities to open and close camp for the season as assigned.

e.          Cancel or modify activity if weather or other hazards warrant, substituting related activities.

3.         Implement a program of activities in an assigned specialized program area, as assigned by the camp director, based on camp program goals, policies and camp activity procedures.

4.         Contribute to positive relationships between diverse racial, ethnic and social groups in the Council as a whole, and between the diverse individuals employed by the Council or giving volunteer service.

a.          Support the efforts and commitments of Girl Scouts of Colorado in the area of pluralism.

b.         Demonstrate sensitivity to racial, ethnic and social diversity of individuals and groups.

c.          Demonstrate a recognition and understanding of good customer service in all dealings and interactions as an employee of Girl Scouts of Colorado by maintaining constructive relationships with co-workers, girl members, parents, volunteers and the community.

5.         Participate as a professional member of the total staff in providing effective staff service to the Council.

a.          Be an active member of the Girl Scouts of the U.S.A., demonstrating the principles of the Girl Scout Promise and Law in all activities of the job.

b.         Present a positive image to parents and visitors through attitude, dress and courtesy.

c.          Perform other duties to foster a cooperative climate and a smoothly operating camp.

d.         Participate in pre-camp and in-service trainings, attend staff meetings and contribute to the planning and coordinating of the work of the total staff team.

e.          Keep such records and files as are necessary to complete the job.

f.           Participate in supervisory conferences and in the staff evaluation process.

g.          Respect the confidential nature of all information pertaining to staff, volunteers or campers.

h.          Adhere to all safety and security procedures at all times.

i.           Identify volunteer and employed staff members with potential for future volunteer and employed positions.

j.           Implement security procedures, including walking night patrol as scheduled. Adhere to all safety procedures at all times.

k.          Keep such records and files as are necessary to complete the job.

 

OTHER DUTIES/RESPONSIBILITIES:

1.         Supervise campers at meals and all-camp activities.

2.         Conduct pre-camp and in-service training as assigned.

3.         Assist with planning and implementing All Camp activities as assigned.

In accordance with the philosophy of Girl Scouts of Colorado, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.

 

-EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL DUTIES OF THIS JOB-

 

JOB QUALIFICATIONS:

 

KNOWLEDGE, SKILL AND ABILITY

  •          Willing to maintain the standards, carry out the purpose and adhere to the policies of the camp and the Girl Scout organization.
  •          Skills to teach in several program areas.
  •          Knowledge of Girl Scout outdoor program or willingness to learn.
  •          Flexible and adaptable dealing with changing situations and settings.
  •          Work with a budget and keep accurate records.
  •          Work under pressure.
  •          Adaptable to the camp setting and community life.
  •          Meet emergencies with good judgment.
  •          Work with girls and adults from diverse backgrounds.
  •          Valid driver's license and driving record acceptable to the Girl Scout insurance company.
  •          Crisis management
  •          Ability to work within a budget.
  •          Keep accurate records.
  •          Ability to work under pressure.
  •          Physical ability to move equipment up to 30 lbs.
  •          Access to a vehicle.
  •          Willing to submit to and pass FBI/CBI check.
  •          Membership in Girl Scouts of the U.S.A. and willingness to maintain the standards, carry out the purpose and adhere to the policies of the Girl Scout organization

 

QUALIFICATIONS: EDUCATIONAL OR FORMAL TRAINING

  •          College degree or equivalent.
  •          Current First Aid and CPR (cardiopulmonary resuscitation) certification.

 

EXPERIENCE

  •          Camp experience in an adult position desirable
  •          Experience in record keeping and purchasing.
  •          Successful experience in working with groups of children, youth or adults.
  •          Teaching experience in a formal or informal setting.
  •          Leadership and organization skills.
  •          Training/certification for specific activities if assigned.
  •          Experience working with girls in groups.
  •          Willing to take training.
  •          Ability to give guidance to other adults and develop a team.
  •          Ability to meet emergencies with good judgment.
  •          First aid certification desirable.
  •          Ability to act as a role model in accordance with the Girl Scout Promise and Law.
  •          Ability to work cooperatively and communicate with other adults for the benefit of the girls.
  •          Ability to organize content and methods to provide experiential learning opportunities for adults.

MATERIAL AND EQUIPMENT DIRECTLY USED

  •          Office machines:  Calculator, copier, computer, fax, audiovisual equipment, telephone, hand held radios and CBs.
  •          Able to create and interpret records and reports
  •          Able to handle money and balance cash reports
  •          Vehicle
  •          Program equipment which might include heavy or bulky items.
  •          Valid driver's license, with a driving record and insurance acceptable to the Girl Scout insurance company.

 

WORKING ENVIRONMENT/PHYSICAL DEMANDS

  •          Camps are at altitudes of 7,200 - 9,000 feet.
  •          Living and activity areas are spread over many acres.  Staff can expect to walk several miles over unpaved terrain each day.
  •          Program activities are conducted outdoors and are often strenuous.
  •          Campers come from throughout the country from families with various incomes.
  •          Administrative staff share living quarters with other staff.
  •          Ability to maintain a flexible work schedule.
  •          Ability to carry equipment and supplies up to 30 lbs. to outside meetings and events.
  •          Ability to set up tables, chairs and any necessary equipment.
  •          Must be willing to submit to and pass FBI/CBI security check and a driving record check.
  •          Must be able to provide documentation of legal employment status.
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